Losing or misplacing original property documents can be a stressful experience, especially for Non-Resident Indians (NRIs) who may not be physically present in India to retrieve them. However, obtaining a Certified Copy of Property Document is a legally valid way to reclaim your ownership records. In this guide, we’ll explore how you can apply for a Certified Copy of Sale Deed and ensure a hassle-free process.
1. What is a Certified Copy of a Property Document?
A Certified Copy of a Sale Deed is a legally authenticated copy of the original document issued by the sub-registrar’s office or a notary public. This copy holds the same legal validity as the original and can be used for various purposes, including property transactions and legal disputes.
2. Steps to Obtain a Certified Copy of Property Documents
Step 1: File a Police Complaint (If Documents Are Lost)
✔ Visit the nearest police station and file an FIR for the lost property documents.
✔ Obtain a copy of the FIR, which may be required when applying for a Certified Copy of the Deed Online.
Step 2: Visit the Sub-Registrar’s Office
✔ The Sub-Registrar of Assurances maintains records of registered property documents.
✔ Submit a written request along with identity proof and property details.
✔ Pay the prescribed fee to obtain a Certified Copy of the Sale Deed.
Step 3: Apply for a Certified Copy Online
NRIs can apply for a Certified Copy of Sale Deed Online through the respective state’s land records portal.
✔ Visit the official website of the Revenue Department.
✔ Search for the property registration details using the document number or survey number.
✔ Submit an application for a Certified Copy Apply Online and pay the required fee.
✔ Download the certified document once it is verified and issued.
Step 4: Obtain a Certified Copy from a Notary Public
If the document is not registered with the sub-registrar, you can approach a Certified Copy Notary to authenticate a copy of the available documents.
✔ A notary attests the copies of property documents based on available proofs.
✔ Notarized copies may not be legally equivalent to sub-registrar-certified copies, but they can be useful for internal records.
3. Why Is a Certified Copy Important?
✔ Legal Validity: A Certified Copy of the Deed Online is legally recognized.
✔ Proof of Ownership: Essential for selling, mortgaging, or gifting a property.
✔ Required for Loans: Banks require certified property documents for loan approvals.
✔ Dispute Resolution: Helps in resolving ownership disputes and preventing fraudulent claims.
4. How NRIs Can Obtain Certified Copies Without Visiting India
For NRIs unable to visit India, a Power of Attorney (POA) can be issued to a trusted representative. This representative can:
✔ Apply for a Certified Copy of a Sale Deed Online.
✔ Visit the sub-registrar’s office and complete formalities on behalf of the NRI.
✔ Obtain notarized documents from a Certified Copy Notary.
5. Common Challenges and How to Overcome Them
✔ Incorrect Property Details: Ensure the correct survey number and document number are provided when applying.
✔ Missing FIR: If documents are lost, an FIR copy is crucial for reapplying.
✔ Delays in Processing: Follow up regularly with the sub-registrar’s office or apply for a Certified Copy Apply Online for faster processing.
Final Thoughts
Losing property documents does not mean losing ownership rights. With the right approach, you can quickly obtain a Certified Copy of Property Document and continue transactions seamlessly.
For expert assistance on Certified Copy of Sale Deed Online and legal documentation, visit India for NRI – Certified Copy Services.